Attendee FAQs


ALL events and sessions during Capital Week will be in Eastern Standard Time (EST).


First, you will need to register for the event, as all other SAME National events. 

All content - sessions, the virtual exhibit hall, and chat and discussion groups must be accessed via your personal login to the live event platform (login credentials are the same as your Attendee Service Center (ASC) login).  We'll post entrance links on the website and also send them to you via email.

Access to the live event platform will begin on March 22 so you can get the "lay of the land" before the action really starts on March 23.


Pricing can be found on the Registration Information Page.


Please view our Schedule at a Glance for our Virtual Capital Week.  This is an overview of what is taking place on each day.


Please visit the Sessions Page of the Virtual Capital Week website.  You can see the details of the education sessions, including the title, description, and Speaker(s) participating in each.  You can view these All or select a specific day.  You can also search by title, speaker, or track by clicking on "Search/Filter" at the top of the page. 


No, Virtual Capital Week sessions will not be recorded to allow for candid conversations and questions throughout the event.


Yes, our 2021 Virtual Capital Week, just like our in-person event, is a members' only event.  You MUST be an SAME member to participate.

If you are not currently an SAME member, the option to become an SAME Individual Member is available through the Registration process.

Please visit the Registration Information Page of the event website for pricing information.


If you do not see your member record in the registration system, please send an email to member@same.org.


If your company has an SAME Sustaining Membership, this does not mean that all employees have an SAME membership. Each organization with a Sustaining Membership must select its employees to be a Sustaining Membership Representative.

If you would like to find out if you are a Sustaining Member Representative or how to become one, please contact our Membership Department at or 703-549-3800 ext 131.


Online registration will stay open until the end of the conference.  You may register until March 26, 2021, however, please remember that sessions will not be recorded for this event.


No, we do not offer Guest/Spouse registrations at this event.


We accept credit card (Visa, American Express, Mastercard) and check payment.

If paying by check, please make payable to the Society of American Military Engineers. Please mail your check with a copy of your invoice.

Mail to:
SAME
Attn: Accounting - 2021 Capital Week
1420 King Street, Suite 100
Alexandria, VA 22314

Tax ID#: 53-0196491 [this number may also be called the TIN or EIN]

DUNS #: 09-636-6455

CAGE/NCAGE: 1E104


Yes. You can pay for your registration with multiple credit cards.

When you get to the "Review" page on the registration form you will see a credit card icon. Click on the icon then assign each registration item to the payment method number using the radio buttons. Click continue to go to the "Payment" page. This is where you will enter your credit card information.


Please make checks payable to the Society of American Military Engineers.

Mail your check with a copy of your invoice to:

SAME
Attn: Accounting - 2021 Capital Week
1420 King Street, Suite 100
Alexandria, VA 22314


Cancelations will be accepted through March 1, 2021 and must be received in writing, to registration@same.org. Registration fees will be refunded in full minus a handling and processing charge of $75.00 for individual registration. If your registration fee is $0.00, you will not be charged a cancelation fee if you cancel.SAME regrets that refunds cannot be issued after March 1, 2021, or for no-shows, except for deployed forces with orders. You may also transfer your registration to a colleague if circumstances prevent you from attending the conference. Please see the Registration page for details about transferring a registration.

The cancelation fee and deadline do not apply to government registrations. Government registrations will receive full refunds at any time. Please send cancelation requests to registration@same.org


To retrieve your registration invoice/receipt, please login to the Attendee Service Center. Your login information is located in your confirmation email.


Please send an email to registration@same.org notifying us that you need to transfer your registration. Please include the following information for the new registrant:

1. Full Name (Prefix, First Name, Last Name, Suffix)
2. Badge Name/Nickname (if applicable)
3. Organization
4. Work Address
5. Position Title
6. Email address
7. Work Phone Number
8. Cell Phone Number
9. Attendee Type (Private Industry, Academia/Non-Profit, etc)
10. Small Business Designations, if SB
12. Main Job Responsibility
13. Seniority Level (entry, mid, senior, executive)

Please Note: This is an SAME Members' ONLY event.  The substitute MUST be an SAME member.  Please contact our membership department at member@same.org if you need to verify membership status.

Once the transfer has been completed, a confirmation email will be sent to the new registrant.


Yes. If you would like to register now but pay later please select, "Send Invoice" as your payment method. When you are able to pay for your registration, please login to the Attendee Service Center. Your login information is located in your confirmation letter.

All payment is due 10 days after registering. You will not be able to access the virtual sessions in the Attendee Service Center until payment in full is made.


An attendee list will be posted in the Attendee Service Center two weeks prior to the conference and a final list is posted after the conclusion of the conference. Your login to the Attendee Service Center can be found in your registration confirmation letter.





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