Frequently Asked Questions (FAQ)


Yes, you must hold an Individual SAME membership or be one of the designated Sustaining Member Representatives for your company. Membership is individual and non-transferable. 

If your company is a Sustaining Member of SAME this does not mean that all employees are considered members. Please make sure that your company has made you a sustaining member representative before you register.

Available again this year, we are offering the option to purchase an Individual membership during the Registration process.  

If you have questions about SAME membership, please contact our membership department at member@same.org.

 


SAME's 2020 Capital Week will consist of the DoD and Federal Program Briefings on March 17th & 18th and the Academy of Fellows' (AOF) Luncheon (for SAME Fellows only) on March 18th.

The AOF Investitute and the Golden Eagle Dinner will NOT be taking place during Capital Week for 2020.  The AOF Investiture and the Golden Eagle Awards will be taking place during our 2020 Centennial Celebration at JETC in Washington DC. 


Sorry, only registered attendees can participate in conference events. These events will not be sold as a la carte items.

All attendees of the DOD Briefings must be a member of SAME.


If your company has a SAME Sustaining Membership this does not mean that all employees have a SAME membership. Each organization with a Sustaining Membership must select its employees to be Sustaining Membership Representatives.

If you would like to find out if you are a Sustaining Member Representative or how to become one, please contact our Membership Department at member@same.og.

 


We accept credit card (Visa, American Express, Mastercard) and check payment.

If paying by check, please make payable to SAME and mail with a copy of your invoice to:

SAME
Attn: Accounting - DOD/GED 2018
607 Prince St
Alexandria, VA 22314

 

 

 


Yes. You can pay for your registration with multiple credit cards.

When you get to the "Registration Review" page on the registration form you will see a credit card icon. Click on the icon then assign each registration item to the payment method number using the radio buttons. Click continue to go to the "Payment" page. This is where you will enter your credit card information.


Please make checks payable to the Society of American Military Engineers.

Mail your check with a copy of your invoice to:

SAME

Attn: Accounting - DOD 2020

607 Prince St.

Alexandria, VA 22314


Yes. If you would like to register now, but pay later please select "Send Invoice" as your payment method. When you are able to pay for your registration, please login to the Attendee Service Center. Your login information is located in your confirmation letter.

All payment is due within 10 business days of registering. You will not be able to attend the conference until payment has been received.


The dress code for each event can be found here:

http://www.samecapweek.org/dresscode.cfm

 


Please login to the Attendee Service Center. Your login information is located in your confirmation email. Once you have logged in, click on the "Registration Payment" tab.


An attendee list for the DOD Briefings will be posted in the Attendee Service Center  two weeks prior to the conference and a final list will be posted within one week after the conference. Your login to the Attendee Service Center can be found in your confirmation letter.


Please login to the Attendee Service Center to make edits to your registration. Your ID and Password are located in your Registration Confirmation email.

What you can edit:

  • Badge/Nick Name
  • Prefix/Suffix for name badge
  • Phone number
  • Secondary email
  • Position title
  • Organization 
  • Address
  • Emergency contact information
  • Demographic information

You cannot edit -- Please email registration@same.org if you need to edit the following:

  • Full Name
  • Primary email address
  • Attendee Category/Business Size
  • Registration Fees
  • Cancel Your Registration
  • Transfer your registration (please see transfer instructions below)

Individual Registration Cancellation and Refund Policy

Cancellations will be accepted through February 18, 2019, and must be received in writing, to registration@same.org. Registration fees will be refunded in full minus a handling and processing charge of $75.00. SAME regrets that refunds cannot be issued after February 18, 2019, or for no-shows, except for deployed forces with orders. You may also transfer your registration to a colleague if circumstances prevent you from attending the conference, but they must be a member of SAME to attend.


Individual Registration Transfer Policy

To transfer your registration please contact registration@same.org with the substitute''s full name, prefix/suffix, badge name, position title, work phone number, cell phone number, email address, work address, Emergency Contact name and phone number. Since the DOD Briefings are for Members ONLY, your substitution must be a SAME Sustaining Member Representative or an Individual Member of SAME. The substitute must be a member of SAME.  Transfers must be requested by March 8, 2019. 

 


Please visit the Travel & Lodging page for hotel information. 


Online Registration will be open through March 16, 2020.  You MUST be or become an SAME member to register and attend.

 

 


Individual Registration Cancellation and Refund Policy

Cancelations will be accepted through February 24, 2020, and must be received in writing, to registration@same.org. Registration fees will be refunded in full minus a handling and processing charge of $75.00. SAME regrets that refunds cannot be issued after February 24, 2020, or for no-shows, except for deployed forces with orders. You may also transfer your registration to a colleague if circumstances prevent you from attending the conference, but they must be a member of SAME to attend.


Individual Registration Transfer Policy

To transfer your registration please contact registration@same.org with ALL of the following:  the substitute''s full name, prefix/suffix, badge name, position title, work address, work phone number, cell phone number, email address, Emergency Contact name and phone number. Since the DOD Briefings are for Members ONLY, your substitution must be a SAME Sustaining Member Representative or an Individual Member of SAME. The substitute must be a member of SAME. Transfers requested after March 13, 2020 will have to be completed onsite.

If you have any questions regarding membership please contact member@same.org.

Once the substitution has been made, a confirmation letter will be emailed to the new registrant.